May 16, 2012
The Florida Legislature
Technology Review Workgroup
Schedule IV-B
Instructions & Templates
Schedule IV-C
Instructions, Templates, Reports, & Publications
TRW LBR Review Process
OWP & Status Reports
Guidelines & Templates
Presentations
FAQ
Data Center Consolidation
Court System Interim Project
Final Plan & Survey Data
Room 215, Knott Building
111 W. St Augustine St.
Tallahassee, Florida 32399-1100
Phone:
850-413-7066
Fax:
850-414-5771
trw_feedback@laspbs.state.fl.us*
Staff
Joseph Brigham
Staff Director
Coleen Birch, Ph.D.
Chief Legislative Analyst
Michelle Mullins
Senior Legislative Analyst
Claudia Anderson
Legislative Research Assistant
Angie Gainous
Senior Administrative Assistant
Schedule IV-C
Reports & Publications
Visit the Schedule IV-C Reports & Publications web page for the aggregated results of the Schedule IV-C.
Instructions & Templates
All agencies, with the exception of the Northwood and Southwood Shared Resource Centers, Florida Parole Commission, Statewide Guardian Ad Litem Office, Clerks of Court Operations Corporation, State Attorneys, Public Defenders, Guardians Ad Litem, Capital Collateral Regions, and Criminal Conflict and Civil Regional Counsels, are required to submit the entire Schedule IV-C for the non-strategic and strategic IT services to the Florida Fiscal Portal, the Technology Review Workgroup, and the Governor's Office of Policy & Budget by October 15, 2010.
Changes to the Schedule IV-C for FY 2011-12
- The Excel workbooks used to collect strategic and non-strategic IT service costs have been consolidated into a single workbook.
- The budget entity worksheet for the e-mail service has been modified to collect additional budget detail needed to support the e-mail consolidation efforts, pursuant to Section 6, Chapter 2010-148, Laws of Florida.
- The cost and service level requirement worksheets for the data center service have also been modified to align with all current statutory definitions and requirements for data centers and computing facilities.
Submission Guidelines
Agencies are required to ensure that current versions of the SC-1 and SC-2 worksheets are included with their Schedule IV-C submissions to help ensure that strategic service definitions are accurate and complete.
The Schedule IV-C must be submitted via the Florida Fiscal Portal (in PDF format) and also emailed (in native Excel and Word formats) to the Technology Review Workgroup and the Office of Policy and Budget (TRW@laspbs.state.fl.us and OPB-IT@laspbs.state.fl.us).
Please refer to OPB Memo #11-002
and the Schedule IV-C Guidelines document for more information.
Please click here for all planning and budgeting instructions, as published by OPB.
The training schedule for completing these forms is indicated below.
Schedule IV-C File Downloads
The Schedule IV-C files are available below either individually or as a complete collection in a compressed/zipped file.
Guidelines for Preparing the Schedule IV-C
The purpose of this document is to provide guidance and examples for agencies to use in completing each of the Schedule IV-C components.
The following files are the templates referenced in the Schedule IV-C Guidelines.
- IT Service Requirements Worksheet: Network Service
- IT Service Requirements Worksheet: E-Mail, Messaging, & Calendaring Service
- IT Service Requirements Worksheet: Desktop Computing Service
- IT Service Requirements Worksheet: Agency Financial & Administrative Systems Support
- IT Service Requirements Worksheet: IT Security/Risk Mitigation Service
- IT Service Requirements Worksheet: Helpdesk Service
- IT Service Requirements Worksheet: IT Administration & Management Service
- IT Service Requirements Worksheet: Portal/Web Management Service
- IT Service Requirements Worksheet: Data Center Service
- IT Service Requirements Worksheet: Agency-Specific Strategic Service Template
- IT Service Costs Workbook
(updated 9/13/2010) - Worksheet SC-1: Listing of Agency IT Systems
- Worksheet SC-2: Listing of Strategic IT Services
Complete Set of Schedule IV-C Guidelines and Templates 
(updated 9/13/2010)
This is a compressed/zip file containing the Schedule IV-C Guidelines and all of the above templates.
Strategic Services Training Schedule
The purpose of this training is to help agencies define their strategic IT services in compliance with the FY 2011-12 LBR instructions for the Schedule IV-C. If available, please bring the following materials to the meeting:
- an organization chart of your agency
- a description of the major programs or business functions in your agency
- a list of the major IT application systems used in your agency.
The Administrative Services Director, Budget Officer, and CIO should plan to attend this meeting to ensure the appropriate management-level involvement for this activity to be successful.
| Wednesday, 8/11/2010 | S229 Senate Office Building | DFS, DOR, DOL, DMS, HSMV |
| Wednesday, 8/18/2010 | S229 Senate Office Building | DEP, DBPR, FWCC, DOACS, DOE |
| Tuesday, 8/24/2010 | S229 Senate Office Building | DOEA, APD, AHCA, DOH, DCF |
| Wednesday, 8/25/2010 | S229 Senate Office Building | DJJ, DLA, JAC, OSCA, DOC, FDLE |
| Thursday, 8/26/2010 | S229 Senate Office Building | AWI, DCA, DMA, DOS, DOT |
All of the above training sessions are from 9 to 11am.
Schedule IV-C Training Presentations
- FY 2011-12 Schedule IV-C Strategic IT Service Definition Training
- FY 2011-12 Legislative Budget Request Training (updated 7/28/10)
For additional assistance in downloading these files or preparing these LBR components, contact the Technology Review Workgroup at (850)413-7066.